Desford Football Club (“the Club”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website or interact with the Club.

1. Who We Are

Desford Football Club is a grassroots football organisation providing training and match opportunities for children and adults.

If you have any questions about this Privacy Policy, please contact us.

2. What Personal Data We Collect

We may collect and process the following information:

Information you provide directly

Contact details (name, email address, phone number)
Player registration information
Emergency contact details
Medical information only when voluntarily provided for player safety
Volunteer or coaching information (e.g., DBS status)
Messages submitted through forms or email

Information collected automatically

When you visit our website, we may collect:

IP address
Browser and device type
Pages visited and time spent on the site

This data is collected for security and performance monitoring.

3. How We Use Your Data

We use your personal information to:

Manage player registrations and team administration
Communicate updates, matches, events, and club information
Ensure safeguarding and player welfare
Respond to enquiries and support requests
Maintain internal records
Improve website performance and user experience

We will never sell your data to any third party.

4. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

Consent – e.g., when you submit a form or agree to receive communications
Legitimate interests – managing the operation of a grassroots club
Legal obligations – safeguarding requirements, league registrations, or FA compliance
Vital interests – using medical information to protect a player’s health during emergencies

5. Sharing Your Data

We may share your data only when necessary with:

Football leagues and governing bodies (e.g., FA systems)
Club coaches and team managers
Medical professionals in emergencies
IT or website service providers who support club systems

All third parties must keep your information confidential and secure.

6. Cookies

Our website may use cookies to:

Improve site performance
Remember your preferences
Collect anonymous usage statistics

You can control cookies through your browser settings.

7. Data Storage & Security

We take appropriate measures to protect your data, including:

Secure digital storage systems
Restricted access to personal information
Password‑protected club systems

We retain personal data only for as long as necessary for club administration and legal compliance.

8. Your Rights

You have the right to:

Request access to your personal data
Request correction or deletion of your information
Withdraw consent at any time
Object to how your data is used
Request that your data is transferred to another provider (where applicable)

To exercise any of these rights, contact us using the email listed above.

9. Children’s Data

As a youth football club, we take children’s privacy seriously.

Personal data for players under 18 is collected with parental or guardian consent.
We do not knowingly collect unnecessary information about children.

10. Links to Other Websites

Our website may contain links to third‑party sites. We are not responsible for their content or privacy practices. You should review their policies before sharing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page. Continued use of the website indicates acceptance of the updated policy.

12. Contact Us

For questions, requests, or concerns about this Privacy Policy please contact us.

Desford Football Club

Data policy

Desford Football Club – Data Policy

Last updated: March 2026

Desford Football Club (“the Club”) is committed to managing all personal and organisational data responsibly, securely, and in accordance with applicable data protection laws. This Data Policy explains how we collect, handle, store, share, and protect data throughout all areas of the Club’s operations.

1. Purpose of This Policy

This policy covers how the Club:

Manages personal and team-related data
Stores and protects information
Ensures compliance with safeguarding and data protection requirements
Maintains transparency for parents, players, coaches, and volunteers

It applies to everyone connected with the Club, including committee members, managers, coaches, volunteers, players, and parents.

2. Types of Data We Handle

The Club processes various forms of data, including:

Personal Data

Names, contact details, and addresses
Dates of birth
Emergency contact information
Medical details (where necessary for safety)
Photos and videos used for club purposes
Volunteer and coaching records (including DBS status)

Operational Data

Team lists and squad information
Match reports, statistics, and performance data
Registration and membership information
Safeguarding and incident records
Equipment, facility, and club administration documents

Website & Digital Data

Device and browsing data (IP address, session information)
Contact form submissions
Cookies and analytics data

3. How Data Is Collected

We collect data through:

Online registration systems
Website forms and emails
League and FA compliance platforms
Volunteer applications
Communication apps used by the Club (e.g., WhatsApp, Team‑management apps)
Consent forms for photographs, events, or medical disclosures

4. Why We Collect Data

We use data for legitimate grassroots football purposes, including:

Registering players with leagues and the FA
Managing teams, fixtures, and competitions
Ensuring player welfare and safeguarding
Communicating important club information
Managing payments, membership, and fundraising
Providing emergency contact and medical information to coaches
Running club events, tournaments, and training sessions

5. Data Storage & Security

The Club takes the protection of data seriously. We use:

Password‑protected systems
Restricted-access databases and folders
Secure cloud storage
Encrypted devices where required
Clear data retention schedules

Only authorised volunteers (e.g., committee members, managers, and safeguarding officers) may access sensitive data.
Paper records are stored securely and disposed of responsibly when no longer required.

6. Sharing and Disclosure of Data

The Club may share data only where necessary, including with:

Football leagues and governing bodies (e.g., FA Whole Game System)
Coaches and team managers for administration and safety
Emergency services when required
Service providers supporting club operations (e.g., website hosting, registration platforms)

We will never sell personal data.
Any partner organisation must keep information confidential and secure.

7. Data Retention

Data is kept only for as long as needed:

Player retained for the duration of membership + a short period for administrative purposes
Medical information: kept only while actively required for player welfare
Safeguarding records: retained in line with statutory FA guidance
Volunteer and DBS information: held only while the individual is in their role

After retention periods end, data is securely deleted or destroyed.

8. Rights of Individuals

In line with our Privacy Policy, all individuals have the right to:

Access their personal data
Request correction or removal
Withdraw consent
Object to processing
Request data portability where applicable

Requests can be made to the Club via email.

9. Data Breaches

The Club will respond quickly and responsibly to any data breach.
In the event of a suspected or confirmed breach:

The Club will investigate immediately
Affected individuals will be informed where necessary
Any serious risk will be reported to relevant authorities in line with legal obligations

Coaches and volunteers must report potential breaches promptly to the Club Committee or Safeguarding Officer.

10. Responsibilities

Committee Members
Ensure overall compliance with data protection laws and club policies.

Team Managers & Coaches
Must keep data secure, follow this policy, and use information only for club-related purposes.

Volunteers
Must adhere to all data handling rules and confidentiality expectations.

Parents & Players
Should provide accurate information and inform the Club of any changes.

11. Changes to This Policy

We may update this Data Policy periodically. Updates will be posted on the website, and continued use of club systems indicates acceptance of the revised policy.

12. Contact Us

For any questions or concerns about this policy or how your data is handled please contact us.

Desford Football Club

Terms and Conditions

Desford Football Club – Website Terms & Conditions

Last updated: March 2026

Welcome to the Desford Football Club (“the Club”) website. By accessing or using this website, you agree to be bound by the following Terms & Conditions. If you do not agree, please refrain from using the site.

1. About Us

This website is operated by Desford Football Club, a grassroots football organisation providing training and match opportunities for children and adults.

2. Use of the Website

You agree to use this website only for lawful purposes. You must not:

Use the site in a way that may disrupt, damage, or impair its functionality.
Attempt to gain unauthorised access to any area of the site or server.
Upload, share, or transmit any harmful, offensive, or illegal content.

The Club reserves the right to restrict or terminate access if misuse is detected.

3. Content Accuracy

We aim to ensure all information on this website is accurate and up to date. However:

Information may occasionally be incomplete or contain errors.
Fixtures, events, and policies may change at short notice.

The Club accepts no liability for any loss arising from reliance on website content.

4. Links to Third-Party Websites

This website may contain links to external sites. These links are provided for convenience only:

The Club does not control external websites.
The Club is not responsible for their content, policies, or accuracy.

Accessing external links is at your own discretion.

5. Privacy & Data Protection

Any personal data collected through this website (such as through contact forms or registrations) will be handled in accordance with our Privacy Policy, available on the site.
We are committed to protecting the privacy and safety of all users, especially children.

6. Intellectual Property

Unless otherwise stated:

All text, images, logos, and content on this website are the property of Desford Football Club.
You may not copy, reproduce, or distribute any material without prior written consent.

You may share or link to pages for non-commercial, club‑related purposes.

7. Liability

To the fullest extent permitted by law, the Club will not be liable for:

Any loss or damage arising from the use of this website.
Disruptions, errors, or temporary unavailability of the site.

Your use of the site is entirely at your own risk.

8. Changes to These Terms

The Club may update these Terms & Conditions from time to time:

Any changes will be posted on this page.
Continued use of the website indicates acceptance of the updated terms.

9. Contact Us

If you have any questions about these Terms & Conditions, please contact us.

Desford Football Club