Desford Football Club (“the Club”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website or interact with the Club.

1. Who We Are

Desford Football Club is a grassroots football organisation providing training and match opportunities for children and adults.

If you have any questions about this Privacy Policy, please contact us.

2. What Personal Data We Collect

We may collect and process the following information:

Information you provide directly

Contact details (name, email address, phone number)
Player registration information
Emergency contact details
Medical information only when voluntarily provided for player safety
Volunteer or coaching information (e.g., DBS status)
Messages submitted through forms or email

Information collected automatically

When you visit our website, we may collect:

IP address
Browser and device type
Pages visited and time spent on the site

This data is collected for security and performance monitoring.

3. How We Use Your Data

We use your personal information to:

Manage player registrations and team administration
Communicate updates, matches, events, and club information
Ensure safeguarding and player welfare
Respond to enquiries and support requests
Maintain internal records
Improve website performance and user experience

We will never sell your data to any third party.

4. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

Consent – e.g., when you submit a form or agree to receive communications
Legitimate interests – managing the operation of a grassroots club
Legal obligations – safeguarding requirements, league registrations, or FA compliance
Vital interests – using medical information to protect a player’s health during emergencies

5. Sharing Your Data

We may share your data only when necessary with:

Football leagues and governing bodies (e.g., FA systems)
Club coaches and team managers
Medical professionals in emergencies
IT or website service providers who support club systems

All third parties must keep your information confidential and secure.

6. Cookies

Our website may use cookies to:

Improve site performance
Remember your preferences
Collect anonymous usage statistics

You can control cookies through your browser settings.

7. Data Storage & Security

We take appropriate measures to protect your data, including:

Secure digital storage systems
Restricted access to personal information
Password‑protected club systems

We retain personal data only for as long as necessary for club administration and legal compliance.

8. Your Rights

You have the right to:

Request access to your personal data
Request correction or deletion of your information
Withdraw consent at any time
Object to how your data is used
Request that your data is transferred to another provider (where applicable)

To exercise any of these rights, contact us using the email listed above.

9. Children’s Data

As a youth football club, we take children’s privacy seriously.

Personal data for players under 18 is collected with parental or guardian consent.
We do not knowingly collect unnecessary information about children.

10. Links to Other Websites

Our website may contain links to third‑party sites. We are not responsible for their content or privacy practices. You should review their policies before sharing any personal information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page. Continued use of the website indicates acceptance of the updated policy.

12. Contact Us

For questions, requests, or concerns about this Privacy Policy please contact us.

Desford Football Club